ARE YOU INTERESTED IN VOLUNTEERING FOR THE 2020-21 SCHOOL YEAR?
The nominations committee is currently looking for officers and committee chairs for the 2020-21 school year. Below you will find a brief description of what each officer and committee position entails.
If you would like more details or want to nominate yourself, please email Liz Frost at efrost813@gmail.com, Ashleigh Hales at ashleigh.hales09@gmail.com, or Jamie Arndt at jamie@ncliteracy.com .
PTA BOARD POSITIONS:
PRESIDENT:
- Shall preside at all meetings of the general membership and the board of directors at which he/she may be
present, and shall designate another officer to preside when he/she will not be present (in the absence of
such designation, the board may elect any board member to preside at any meeting); - Shall coordinate the work of the officers, the board and the committees of this local PTA;
- Shall perform such other duties as may be provided for by these bylaws or assigned to him/her by this local
PTA or by the board of directors; - Shall sign all contracts of this local PTA that have been approved by the board; and
- Shall be an ex officio voting member of all committees except the nominating committee.
VICE PRESIDENT:
- The vice president(s) shall perform duties requested by the president and the board of directors. In the event of a vacancy in the office of president, the vice president, or the vice presidents
acting together if there is more than one, shall assume the duties of the president until a new president is elected
SECRETARY:
- The secretary shall record the minutes of all meetings of the general membership and the board of directors and shall perform such other delegated duties as may be assigned by the board of directors,
and shall maintain a file of important documents related to that local PTA, including but not limited to:
a. articles of incorporation of this local PTA;
b. the current uniform local bylaws approved by NCPTA and adopted by this local PTA,
c. the current standing rules of this local PTA, if standing rules have been adopted by the board;
d. minutes of past meetings of the general membership and board of directors;
e. a copy of the official membership roster provided for in Section 5.3 of these bylaws;
f. a current roster of board members;
g. a current roster of all committee members and chairs;
h. legal documents, including but not limited to insurance policies and contracts;
i. current and past tax returns; and current and past audit reports;
At the end of his/her term, the secretary shall transfer this file of important documents to his/her successor as
secretary.
TREASURER:
- The Treasurer shall:
a. Collect, deposit and maintain all funds of this local PTA in approved depositories (including, but not limited
to, all monies collected as local dues, raised in PTA activities, received as contributions, or otherwise
acquired);
b. Disburse funds in accordance with the annual budget adopted by this local PTA, and maintain records
identifying the purpose and payee of all disbursements;
c. Maintain a current record of income, expenditures, assets and liabilities of this local PTA, and make all
financial records available for inspection and review by the audit committee;
d. Present a financial report of income and expenses at each meeting of the general membership and the
board of directors, which report shall compare current income and expenditures to the approved budget;
e. Remit dues to NCPTA in accordance with Article 5 of these bylaws and the current NCPTA good standing
requirements;
f. Prepare a year-end financial report by June 30 showing the total income and expenditures for the fiscal
year, comparing those figures with the budget approved at the beginning of the fiscal year, and the assets
and liabilities of the local PTA, and submit that report to the incoming president, treasurer and audit
committee;
g. File all required tax forms and reports in a timely manner, including but not limited to tax returns for the
previous fiscal year, and submit copies of all such filings to the secretary of this local PTA;
h. At the end of his/her term, transfer all financial records to the audit committee by July 1; and
i. Provide assistance to the audit committee upon request.
AUDITOR:
- The auditor meets with the auditing committee (no fewer than 3 people) to perform routine audits of the PTA bank account. They have to write a report after each audit to be shared at PTA board meetings.
NOMINATING CHAIR:
- The nominating chair works with a committee to come up with a slate of officers to be presented to the General PTA at the end of the school year. Starting in February/March they will reach out to current officers, board members, and committee chairs to see what they want their commitments to be for the following school year. The committee will help fill all officers, board positions, and committee chairs for the new school year.
ADVOCACY CHAIR:
- The advocacy committee shall develop and organize meetings, activities, and programs to further the goals and purposes of PTA. This committee is tasked with improving communications and relationships between school staff and families; educating families and caregivers on important issues related to the health and educational success of their children; and helping to make each child’s potential a reality.
MEMBER-AT-LARGE:
- Are you interested in coming to board meetings, helping to create the budget, and having a voting position on the board? This may be the position for you! The BCES PTA has 2 Member-At-Large positions.
COMMITTEE CHAIR POSITIONS (NON-BOARD POSITIONS):
BOOK FAIR:
- Do you LOVE books, and want to help organize our school book fair? We have 2 book fairs. The first is in the fall, and lasts over a two week period. The second is in the spring, and lasts for one week. This position helps coordinate everything from working with our scholastic rep to decorating the library to helping set/clean up.
BOX TOPS & FUSS FREE FUNDRAISING:
- Do you want to help coordinate our school box tops competitions? We have one in the fall, and one in the spring. During this time period you will count the box tops, and mail them in.
- The fuss free fundraising is a time commitment for the beginning of the school year. Forms are sent home to families if they would like us to register their grocery store cards for them. This person would be responsible for entering this information into our accounts.
- Most of the work can be done from home.
BRIER CREEK OLYMPICS:
- The Brier Creek Olympics is our biggest fundraiser of the school year. These chairs are responsible for planning every aspect of the event such as the theme, dance challenges, run around the world, wake up and read book drive, coordinating prizes, and running token distribution reports. If you are good with spreadsheets, this may be a good fit for you. The planning for this event starts in the fall, but the biggest time commitment is during the actual Olympics which is usually in the January-March time frame.
CARNIVAL:
- The spring carnival takes place in May. The chairs coordinate with the company we use for inflatables, organize volunteers, food trucks, and sponsor tables. This committee usually starts planning in February for the May event. Most of the planning can be done via email, and this committee works closely with the silent auction committee.
COMMUNITY SERVICE:
- The community service chair organizes 3 community service events throughout the school year. The first happens at the beginning of the school year, one coincides with the BCES Olympics, and the last one is in the spring.
Edukits:
- The Edukit chairs coordinate the school supplies for the next school year. Most of the work can be done via email. They will collect school supplies lists from the school, and coordinate with our Edukit rep to get pricing to offer our families. They will coordinate flyers/communication to families with the PTA. The time commitment for this position starts in January with emails and continues through April. During the months of June/July chairs (with the help of volunteers) will need to be at school for 4 partial days total.
FAMILY NIGHTS:
- Are you interested in planning our fall and spring family nights at school, and our family night outs? This may be the position for you. The fall/spring family nights happen during our book fairs. The chairs help plan these fun evenings for families at school.
- The PTA has 4 family night outs during the school year. This person helps coordinate where they will be, and making flyers to send home to families.
- Most of the planning of these events can be done via email.
INVEST IN YOUR CHILD:
- Invest in your child is the fundraiser we have at the beginning of the school year. These chairs create a flyer to be sent home to families, and coordinate prizes. This fundraiser takes place in August-September, and will require going to school a couple of times a week to enter checks/cash/credit card transactions into a spreadsheet.
MEMBERSHIP:
- Are you interested in planning a membership drive to encourage parents to become members of the PTA? The planning starts before the new school year starts in June and continues through September. These chairs create a flyer to go home to families, and organize volunteers to be at school during school events for families to have the opportunity to sign up.
SCREEN ON THE GREEN:
- Screen on the Green is our outdoor movie for families in October. These chairs coordinate the movie, screen, food trucks, setup, cleanup, flyers, and posters to hang up at school. The planning for this event starts in August up until the event in October. Most of the planning can be done via email.
SILENT AUCTION:
- The silent auction coincides with our spring carnival. The auction chairs work closely with the carnival chairs to plan a fun event. The auction chairs reach out to businesses via email requesting donations, coordinate volunteers to help pick up items, and post all items on the auction website. The planning for the auction starts in February and ends the evening of the carnival in May. Most of the planning can be done via email.
STAFF APPRECIATION:
- Do you LOVE planning special events and want the staff to feel appreciated? This may be the perfect fit for you. Staff appreciation happens throughout the whole school year with track in treats every 3 weeks, birthday cards, special meals/snacks throughout the year, and Staff Appreciation Weeks in the spring.
YEARBOOKS:
- Do you want to be a part of creating the school yearbook? If you have a creative side, and want the yearbook to continued to be offered to the students this may be the perfect fit for you. Most of the work can be done from home online, but does require going to school to take pictures of missing students/staff members. The planning for the yearbook starts after fall pictures up until the yearbook is complete in the spring.